Work Overload? Use Your Secret Weapon


Keeping a great to-do list is key to staying on top of your workload.

Great to-do lists are easy to maintain, thorough and fuel your productivity. They shouldn’t be viewed as another job or a tedious chore. They are your secret weapon to making sure you get things done.

Where do you start?

A very simple but big step up from pad and paper, Workflowy revolutionized the way I manage my to-do list.

Workflowy is a free online application which enables you to create lists within lists, drag and drop items, share lists, and access your lists from wherever you are (among other things).

By using Workflowy you can break your to-do list down into categories.
These might include:
  • Meetings
  • Correspondence
  • Weekly Tasks
  • Monthly Tasks

Each category then has its own sub-list:

  • Meetings
    • Marketing review
    • Paul Jones status meeting

Then each sub-list is populated with the detail:

  • Date
  • Time
  • Venue
  • Attendees

My to-do list includes everything I need to complete or progress. I review it three times a day; in the morning, afternoon and evening. Each time I cross off all the completed tasks and add any further points.

Using this method for your to-do list can also help you to realise just how much you have achieved across the day, how effective you are being and where things are going wrong if you haven’t achieved quite as much as you wanted.

Why is it so important?

Not only does keeping a thorough and up to date to-do list mean you know exactly where you are with your work, it also means you can share detailed updates with your executive. If your executive has a spare 5 minutes to catch up with you, your list can become your meeting agenda and you’ll have all the details you need at your finger tips.

So, give it a try. Use a to-do list for 1 week and see if, by the end of the week, you feel more in control.

Want a tutorial for Workflowy? Click here.

Want to find more ways to improve your efficiency at work? Click here.